Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Author Guidelines

1) Aims & Scope

erscience publishes peer-reviewed papers originating from conferences, seminars, symposia, and similar events. Disciplines include (but are not limited to) Data Science, Electronic/Electrical Engineering, Computer Science, Information Systems, Statistics, Health & Medicine, Social Sciences, Economics, Business, Humanities, Materials, Earth & Environmental Sciences, Chemistry, Biology, and Agriculture. Event-specific scopes may apply to each issue page.

2) Submission Types & Length

  • Full paper (default): 6–12 pages (including references).

  • Short paper (if allowed by the event): 4–6 pages.

  • Review/Invited/Keynote paper (if applicable): length set by the event.
    Exact limits are specified in the Call for Papers for each event.

3) Templates & Format

  • Use the ERScience proceedings template in DOCX (preferred).

    • Paper size: A4; margins and styles per template.

    • Fonts and heading levels must follow the template.

  • File type for submission: PDF (exported from DOCX/LaTeX).

  • Camera-ready: DOCX or LaTeX source + PDF (final).

4) Language & Style

  • Language: English or Indonesian, as stated by the event. Use a consistent, clear, and formal academic style.

  • Spelling: follow a single standard (e.g., US English).

  • Abbreviations: define on first use.

  • Units: SI units.

5) Structure (typical)

Title; Authors & Affiliations; Abstract (150–250 words); Keywords (3–6); Introduction; Related Work; Methods/Materials; Results; Discussion; Conclusion; Acknowledgments; Data/Code Availability (if any); References; Appendices (optional).

6) Citations & References

  • Default style: IEEE (numbered). Example in-text: “…as shown in [3]”.

  • Reference examples:

    • Journal: A. Author, “Article title,” Journal Name, vol. 10, no. 2, pp. 100–110, 2023.

    • Conference: B. Author and C. Author, “Paper title,” in Proc. Conf. Name, 2024, pp. 1–6.

    • Book: D. Author, Book Title, 2nd ed. City: Publisher, 2021.
      Use DOIs where available.

7) Figures, Tables, and Equations

  • Figures: PNG/JPG (≥300 dpi) or vector PDF/SVG. Ensure readable text/labels.

  • Tables: editable text (not images).

  • Equations: use an equation editor; number consecutively (e.g., (1), (2)).

  • Provide captions for Figures (below) and Tables (above).

8) Ethical Standards & Integrity

  • erscience applies rigorous peer review and publication ethics.

  • Originality: submissions must be original, not under review elsewhere.

  • Similarity check: authors must ensure proper citation and paraphrasing; excessive overlap may lead to rejection.

  • Conflicts of interest: disclose all financial or personal relationships.

  • Human/Animal studies: state IRB/ethics approval and informed consent where applicable.

  • Data, materials, and code: cite and, where possible, make available or state access conditions.

9) Peer Review

  • The review model is defined by each event (single-masked by default; double-masked if stated).

  • Decisions: Accept / Minor revision / Major revision / Reject.

  • Authors must address reviewers’ comments point by point in their revisions.

10) Submission & Workflow

  1. Submit the PDF via the event’s submission link (on the issue page).

  2. If accepted, upload camera-ready source files (DOCX/LaTeX + figures) and complete all metadata.

  3. Sign the copyright/license form (see §12).

  4. Ensure names, affiliations, ORCIDs, acknowledgments, and funding info are correct.

11) Metadata (must be complete)

  • Title, Abstract, Keywords;

  • Author names (full), affiliations (department, institution, country);

  • Corresponding author email;

  • ORCID iD (recommended);

  • Funding and grant numbers (if any).

12) Copyright & License

  • Copyright remains with the authors.

  • Default license: CC BY 4.0 (unless the event specifies another license).

  • The authors grant Ersco the right to publish and archive the work.

13) Fees (APC) and Services

  • Article processing charges (if any) are set per event by the organizer and depend on the number of papers and services required (e.g., DOI registration, copyediting, layout). See the event page for details.

14) Camera-Ready Checklist

  • Used the official template; page limits satisfied.

  • All figures/tables legible; permissions obtained where needed.

  • Equations, references, and cross-references compile correctly.

  • Author names/affiliations/ORCIDs accurate; corresponding email provided.

  • Acknowledgments, funding, and conflict-of-interest statements included.

  • References are complete and consistently formatted (with DOIs if available).

  • Final PDF + source files uploaded; license form completed.

15) Contact

Editorial office: admin@erscience.com
First product: Discover Seminar (Discover) — details at wuawu.org.

Articles

Section default policy

Copyright Notice

Copyright Notice — erscience Proceedings

  1. Rights retained by authors. Authors retain copyright in the work.

  2. License to publish. Upon acceptance, authors license the work to erscience Proceedings for first publication under Creative Commons Attribution 4.0 International (CC BY 4.0), unless the event/issue explicitly states a different license. Under CC BY 4.0, anyone may share and adapt the work with appropriate credit.

  3. Non-exclusive publishing rights. Authors grant erscience a non-exclusive, irrevocable, worldwide right to publish, reproduce, distribute, display, and archive the work in any medium or format, and to include the work and its metadata in indexing/abstracting services and preservation networks (e.g., LOCKSS/PKP PN), and to assign and display a DOI.

  4. Author warranties. The submitting author warrants on behalf of all authors that:

    • The work is original, not previously published, and not under consideration elsewhere (preprints are allowed if disclosed);

    • all third-party material (figures, tables, images, data, code) is used with written permission where required or falls under a license compatible with the article’s license;

    • All authors have approved the manuscript and its submission.

    • all ethical requirements (e.g., human/animal research approvals, consent, data protection) have been met and are properly reported;

    • any funding and conflicts of interest are disclosed.

  5. Posting and sharing. Authors may post the accepted or published version on personal, institutional, or funder repositories and personal websites with a full citation and link to the version of record (DOI), and with the article’s license intact.

  6. Changes and corrections. erscience may make limited editorial changes (formatting, copyediting) and may issue corrections, retractions, or withdrawals consistent with publishing ethics.

  7. Event exceptions. If a specific event/issue defines a different license or additional requirements, those terms will be stated on the issue page and apply to submissions to that event.

Submission Agreement (to be accepted during submission):
“I/We have read and agree to the erscience Copyright Notice and Author Warranties above.”

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